A well-prepared check-in experience sets the tone for a successful Ryder Cup rental. If you are planning to welcome guests to your home near Adare Manor, County Limerick for the Ryder Cup 2027, a clear and thorough check-in checklist will help you hand over the property with confidence and reduce unnecessary calls from guests during their stay. This guide walks you through every step, from the week before arrival right through to the moment your guests collect the keys.
For event dates, accommodation options, suitable areas and travel guidance, visit our Ryder Cup 2027 accommodation guide.
Why a Check-In Checklist Matters for a Ryder Cup Rental
The Ryder Cup draws visitors from across Europe, the United States and beyond. Many guests travelling to Adare Manor will be arriving after a long journey, perhaps via Shannon Airport or Dublin Airport, and they will want to settle in quickly and comfortably. A smooth check-in removes early friction, protects your property and helps guests feel genuinely welcomed rather than managing problems from the outset.
A checklist also protects you as the homeowner. When you have confirmed that every room is clean, every key works and every appliance has been tested, you can hand over with confidence. If anything is later disputed, your preparation records and pre-arrival photographs provide a clear reference point.
The Week Before Arrival: Property Preparation
Most of the important work happens in the days leading up to your guests' arrival. The following steps will help you ensure the property is in good order before check-in day itself.
Deep Clean All Guest Areas
- Clean all bathrooms and toilets thoroughly, including behind fixtures and around taps.
- Clean kitchen surfaces, the hob, oven, microwave and fridge interior.
- Vacuum carpets in all bedrooms and shared living areas.
- Mop hard floors throughout.
- Dust shelves, skirting boards and window sills.
- Clean mirrors and glass surfaces.
- Empty all bins and replace bin liners.
- Check that the property smells fresh and clean throughout.
Prepare Bedrooms and Bathrooms
- Make up all beds with clean linen in good condition.
- Provide a sufficient number of clean towels for each guest.
- Check that mattresses and pillows are in good order.
- Leave spare toilet rolls in each bathroom.
- Provide basic toiletry supplies or confirm that guests are bringing their own.
- Check that showers, baths and toilets are fully functional.
- Confirm that hot water is working properly in all bathrooms.
Secure Personal Belongings
- Remove or lock away personal documents, passports and financial papers.
- Secure medicines, supplements and personal health items in a locked space.
- Store jewellery, cash and sentimental items in a locked cupboard or private room.
- Lock any room or storage area that guests are not permitted to access, and note this clearly in the house information.
Test Every Appliance and System
- Test the heating system and confirm it is working correctly.
- Confirm hot water is reliable and consistent.
- Test the Wi-Fi connection in the main living areas and bedrooms.
- Test the television and confirm any subscription logins are either available or signed out as appropriate.
- Check the washing machine, dishwasher, oven and hob.
- Confirm that outdoor lighting is working if guests may be arriving after dark.
- Check all door and window locks are functioning correctly.
The Day Before Check-In: Final Walkthrough Preparation
The day before your guests arrive is an opportunity to complete any remaining tasks and prepare your property information pack.
- Complete any remaining cleaning tasks identified during the week.
- Restock the kitchen with basic supplies if you have agreed to provide them, such as tea, coffee, milk, bread or cooking oil.
- Confirm that sufficient kitchen equipment is available, including pots, pans, crockery, cutlery and glasses for the number of guests.
- Leave basic cleaning products under the sink or in a cupboard.
- Confirm the key arrangement is ready, whether that involves a physical handover, a key safe with a code, or another access method.
- Print or prepare a digital version of the property information document.
- Tidy the entrance, hallway and any outdoor areas guests will use on arrival.
- Check that the driveway or parking space is clear and accessible.
- Take dated photographs of all rooms, outdoor areas and any existing marks or wear before guests arrive.
Preparing the Guest Information Document
A clear and concise property information document is one of the most practical things you can provide. Good check-in information reduces the number of calls you receive during the stay and helps guests enjoy their time without unnecessary confusion. Your document should cover the following.
Arrival and Access
- Full property address, including the Eircode.
- Agreed check-in time and the latest acceptable arrival time.
- Key collection method: personal handover, key safe code, or another arrangement.
- Parking instructions, including where to park, how many vehicles are permitted and any restrictions.
- Access notes for any gate, security door or intercom.
Property Essentials
- Wi-Fi network name and password.
- Heating controls, how to adjust the temperature and any timer settings.
- Hot water: whether it is instant, on a timer or requires the immersion to be switched on.
- Instructions for the television and any streaming services available.
- How to operate the washing machine and dishwasher.
- Bin collection days and where to leave waste and recycling.
- Location of the fuse box and stopcock, in case of a fault.
House Rules
A short list of house rules helps avoid misunderstandings. Keep the rules fair and easy to understand. Suggested rules for a Ryder Cup rental include:
- Only the agreed guests may stay overnight at the property.
- No unauthorised parties or events.
- Respect neighbours and keep noise to a reasonable level, particularly in the evenings.
- Follow the agreed smoking policy.
- Follow the agreed pet policy.
- Use designated parking spaces only.
- Do not enter locked private storage areas.
- Report any accidental damage to the homeowner promptly.
- Follow the waste and recycling instructions provided.
- Lock doors and windows when leaving the property.
- Follow the checkout instructions and leave by the agreed time.
Local Area Information
- Nearest supermarket or convenience shop and its approximate opening hours.
- Nearby restaurants, pubs or cafés worth considering.
- Local fuel station location.
- Approximate travel time to Adare Manor under normal traffic conditions, noting clearly that event-day traffic may be significantly heavier.
- Any local transport options or shuttle services relevant to the event.
Emergency and Contact Information
- Your contact telephone number, with a note of the best time to call.
- A backup contact if you are not immediately reachable.
- Emergency services number: 999 or 112 in Ireland.
- Location of the nearest pharmacy or out-of-hours medical centre, for reference.
Check-In Day: The Final Walkthrough
On the day your guests are due to arrive, carry out a final walkthrough before handing over the property. This step confirms that everything is in order and gives you a final opportunity to take photographs.
- Walk through each bedroom and confirm beds are made and towels are in place.
- Check each bathroom is clean, stocked with toilet roll and functioning correctly.
- Confirm the kitchen is clean and equipped.
- Check that the property smells fresh throughout.
- Test the key or key safe to confirm access works correctly.
- Check that important lights are working in hallways, kitchens and bathrooms.
- Confirm the heating is set to a reasonable temperature for arrival.
- Take final dated photographs of all main areas.
- Leave the property information document in a visible and easy-to-find location.
- Confirm your contact number is clearly noted and accessible.
Frequently Asked Questions
What information should I give guests before check-in for a Ryder Cup rental?
Send the full property address, check-in time, access instructions, parking details, Wi-Fi information, heating instructions, house rules and your contact number before your guests arrive.
A clear pre-arrival information document reduces unnecessary calls during the stay. It should include the full property address and Eircode, the agreed check-in time and the access method, parking instructions, Wi-Fi details, how to operate the heating and hot water, basic appliance instructions, waste and recycling guidance, the main house rules, your contact telephone number and a note of nearby shops or restaurants. For Ryder Cup guests, adding an approximate normal-traffic journey time to Adare Manor and a reminder that event-day traffic may be significantly heavier is also helpful. Sending this information one or two days before arrival, rather than only on check-in day, gives guests time to read and prepare.
Do I need to take photographs of my property before guests arrive?
Yes. Taking dated photographs of all rooms and outdoor areas shortly before guests arrive gives you a clear record of the property's condition at check-in.
Pre-arrival photographs are a straightforward and sensible step. They record the condition of bedrooms, bathrooms, kitchen, living areas, outdoor spaces and any existing marks or wear before the guests' stay begins. If any issue arises after checkout, your photographs provide a clear and dated reference point. Take the photographs after your final cleaning walkthrough on check-in day, so they reflect the exact condition in which you handed the property over. Store them in a format where the date and time are clearly recorded.
What should be included in a property inventory for a Ryder Cup rental?
A short inventory recording keys, bed linen, towels, important kitchen equipment, televisions, major appliances, furniture and any valuable items is sufficient. You do not need to record every minor household item.
A short property inventory helps you confirm that important items are present and in good condition before and after the stay. Focus on keys and key fobs, bed linen sets, towels, important kitchen equipment such as pots, pans and crockery, televisions and remote controls, major appliances, furniture condition, outdoor furniture, and any valuable or sentimental decorative items you have chosen to leave in the property. Compare the inventory against the property's condition during your post-checkout inspection. This process is straightforward and does not require recording every small household item.
How should I handle key handover for a Ryder Cup rental?
Choose one clear access method, confirm it with your guests in advance, and test it before check-in day.
There are several practical options for key handover. A personal handover allows you to meet your guests on arrival, confirm their identity and walk through any important property information in person. A key safe with a code provides flexibility for guests arriving at different times and avoids the need for you to be present. Whichever method you choose, confirm it clearly in your pre-arrival communication and test that any key safe, lockbox or key fob works correctly before check-in day. For guests arriving from overseas, include clear instructions for finding the key if the property is on a rural road. It is worth providing a backup contact in case your guests encounter an access difficulty on arrival.
Should I check my insurance before welcoming Ryder Cup rental guests?
Yes. Contact your insurer before the stay and confirm that your existing cover is suitable for a short-term paid guest rental.
It is worth getting in touch with your home insurer before welcoming paying guests. Explain that you plan to have short-term paying guests staying during the Ryder Cup period and ask whether your existing policy covers this arrangement or whether a temporary adjustment is required. Many insurers can accommodate a short event-related rental period without significant difficulty. Note down the outcome of the conversation. This is a straightforward step and need not be complicated.
What checkout information should I give my Ryder Cup rental guests?
Give guests a clear note of the checkout time, how to return keys, where to leave used towels, basic tidying expectations and how to report any accidental damage.
Keep checkout instructions short and reasonable. Ask guests to leave by the agreed time, return all keys as instructed, leave used towels in the agreed location, place rubbish in the correct bins, turn off unnecessary appliances, close windows and lock doors. Guests should not be expected to carry out a full professional clean unless this was clearly agreed before the booking. A brief note about reporting any accidental damage is reasonable. Include checkout instructions in the property information document so guests can refer to them without needing to contact you on the morning of departure.
